NOTES RELATING TO THE PERSONAL DATA (PRIVACY) ORDINANCE OF HONG KONG (the “PDPO”)

 

1.                From time to time, it may be necessary for you to supply Galaxy International Securities and/or Galaxy International Futures and/or any member of Galaxy International Group with data in connection with the opening or continuation of Accounts and the establishment or continuation of credit facilities or provision of the relevant trading, nominee and/or investment advisory services.  The data is collected pursuant to applicable laws, regulations, rules or codes binding on Galaxy International Securities and/or Galaxy International Futures and/or any member of Galaxy International Group.

 

2.                Failure to supply such data may result in Galaxy International Securities and/or Galaxy International Futures and/or any member of Galaxy International Group being unable to open or continue accounts or establish or continue credit facilities or provide securities trading nominee and/or investment advisory services to you.

 

3.                It is also the case that data may be collected from you in the ordinary course of the continuation of the business relationship.

 

4.                The purposes for which the data relating to you may be used are as follows:-

(a)        the daily operation of the-related services and credit facilities provided to you;

(b)        conducting credit checks;

(c)        assisting other financial institution to conduct credit checks;

(d)        ensuring on-going credit worthiness of you;

(e)        designing financial services or related products for your use;

(f)         marketing services, products and other subjects for your use (please see further details in Paragraph (6) below);

(g)        determining the amount of indebtedness owed to or by you;

(h)        collection of amounts outstanding from you and amounts as security for your obligations;

(i)         complying with the obligations, requirements or arrangements for disclosing and using data that apply to Galaxy International Securities and/or Galaxy International Futures and/or any member of Galaxy International Group or that it is expected to comply according to:

(i)          Any law binding or applying to it within or outside of Hong Kong Special Administrative Region existing currently and in the future;

(ii)         Any guidelines or guidance given or issued by any legal, regulatory, governmental, tax, law enforcement or other authorities, or self-regulatory or industry bodies or associations of financial services providers within or outside Hong Kong Special Administrative Region existing currently and in the future;

(iii)        Any present or future contractual or other commitment with local or foreign legal, regulatory, governmental, tax, law enforcement or other authorities, or self-regulatory or industry bodies or associations of financial services providers that is assumed by or imposed on the Galaxy International Securities and/or Galaxy

International Futures and/or any member of Galaxy International Group by reason its financial, commercial, business or other interests or activities in or related to the jurisdiction of the relevant local or foreign legal, regulatory, governmental, tax, law enforcement or other authorities, or self-regulatory or industry bodies or 

associations.

(j)          complying with any obligations related to money laundering, terrorist financing or other illegal activities; and

(k)         purposes ancillary or relating to any of the above.

 

5.                Data held by Galaxy International Securities and/or Galaxy International Futures and/or any member of Galaxy International Group relating to you will be kept confidential but Galaxy International Securities and/or Galaxy International Futures and/or any member of Galaxy International Group may provide such information to the following parties for the purposes set out in Paragraph 4:-

(a)         any member of Galaxy International Group, including the holding companies of Galaxy International Securities and/or Galaxy International Futures.

(b)        any agent, contractor or third party service provider who provides administrative, telecommunications, computer legal, accounting, payment or securities clearing or other services to Galaxy International Securities and/or Galaxy International Futures and/or any member of Galaxy International Group in connection with the operation of its business;

(c)         any other person under a duty of confidentiality to Galaxy International Securities and/or Galaxy International Futures and/or any member of Galaxy International Group;

(d)         any financial institution with which you have or propose to have dealings;

(e)         any actual or proposed assignee of Galaxy International Securities and/or Galaxy International Futures and/or any member of Galaxy International Group or participant or sub-participant or transferee of Galaxy International Securities’ and/or Galaxy International Futures’ rights in respect of you;

(f)          any person to whom Galaxy International Securities and/or Galaxy International Futures and/or any member of Galaxy International Group is compelled by law or by relevant regulatory authorities to make disclosure;

(g)         any person with your express or implied consent;

(h)         any person where Galaxy International Securities’ and/or Galaxy International Futures’ and/or any member of Galaxy International Group’s interests require disclosure; and

(i)          any person where the public interest requires disclosure.

 

6.                Use of Data in Direct Marketing

                   Galaxy International Securities and/or Galaxy International Futures and/or any member of Galaxy International Group intends to use your data in direct marketing and Galaxy International Securities and/or Galaxy International Futures and/or any member of Galaxy International Group requires your consent (which includes an indication of no objection) for that purpose.  In this regard, please note the following:

(a)       the name, contact details, products and services portfolio information, transaction pattern and behavior, financial background and statistics held by the Galaxy International Securities and/or Galaxy International Futures and/or any member of Galaxy International Group may from time to time be used by the Galaxy International Securities and/or Galaxy International Futures and/or any member of Galaxy International Group in direct marketing;

(b)       the following classes of services, products and subjects may be marketed:

(i)          financial services and products;

(ii)        investment related services and products (including but not limited to Capital Investment Entrant Scheme and investment consultancy services);

(iii)       reward, loyalty or privileges programmes and related services and products;

(c)       the above services, products and marketing subjects maybe provided or solicited by Galaxy International Securities and/or Galaxy International Futures and/or:

(i)         any member of the Galaxy International Group;

(ii)        third party financial institutions, insurers, securities and investment services providers;

(d)       in addition to marketing the above services, products and subjects itself, the Galaxy International Securities and/or Galaxy International Futures and/or any member of Galaxy International Group also intends to provide the data described in Paragraph 6(a) above to all or any of the persons described in Paragraph 6(c) above for use by them in marketing those services, products and subjects, and Galaxy International Securities and/or Galaxy International Futures and/or any member of Galaxy International Group requires your written consent (which includes an indication of no objection) for that purpose;

(e)       Galaxy International Securities and/or Galaxy International Futures and/or any member of Galaxy International Group may receive money or other property in return for providing the data to the other persons in Paragraph 6(d) above and, when requesting your consent or no objection as described in Paragraph 6(d) above, Galaxy International Securities and/or Galaxy International Futures and/or any member of Galaxy International Group will inform you if it will receive any money or other property in return for providing the data to the other person;

(f)        if you do not wish Galaxy International Securities and/or Galaxy International Futures and/or any member of Galaxy International Group to use or provide to other persons your data for use in direct marketing as described above, you may, at any time, request Galaxy International Securities and/or Galaxy International Futures and/or any member of Galaxy International Group to cease using your data for direct marketing purpose by writing to Responsible Officer at the address provided in Paragraph 11 without any charges;

(g)       you understand that if you so request, Galaxy International Securities and/or Galaxy International Futures and/or any member of Galaxy International Group is required to cease to use the data for such purpose. In addition, to comply with all relevant laws, regulations, guidelines or guidance, Galaxy International Securities and/or Galaxy International Futures and/or any member of Galaxy International Group, while retaining such data, shall cease from using such data for direct marketing.

 

7.                In the course of performing Galaxy International Securities’ and/or Galaxy International Futures’ and/or any member of Galaxy International Group’s duties, Galaxy International Securities and/or Galaxy International Futures and/or any member of Galaxy International Group may as permitted by law, match, compare transfer or Exchange any personal data provided by you with data held, or hereafter obtained, for these or any other purposes by Galaxy International Securities and/or Galaxy International Futures and/or any member of Galaxy International Group, government bodies, other regulatory authorities, corporations, organizations or individuals in Hong Kong or overseas for the purpose of verifying those data.

 

8.               Under and in accordance with the terms of the PDPO you:-

(a)         have the right to check whether Galaxy International Securities and/or Galaxy International Futures and/or any member of Galaxy International Group holds data about him/her and the right of access to such data;
(b)         have the right to require Galaxy International Securities and/or Galaxy International Futures and/or any member of Galaxy International Group to correct any data relating to him/her which is inaccurate; and
(c)         have the right to ascertain Galaxy International Securities’ and/or Galaxy International Futures’ and/or any member of Galaxy International Group’s policies and practices in relation to data and to be informed of the kind of personal data held by Galaxy International Securities and/or Galaxy International Futures and/or any member of Galaxy International Group.

 

9.                 In accordance with the terms of the PDPO, Galaxy International Securities and/or Galaxy International Futures and/or any member of Galaxy International Group has the right to charge a reasonable fee for the processing of any data access request.

 

10               Nothing in this statement shall limit the rights of yours under the Personal Data (Privacy) Ordinance.

 

11.              The person to whom requests for access to data or correction of data or for information regarding policies and practices and kinds of data held are to be addressed is as follows:-

Responsible Officer

China Galaxy International Securities (Hong Kong) Co., Limited and

China Galaxy International Futures (Hong Kong) Co., Limited

20th Floor,

Wing On Centre,

111 Connaught Road Central, Hong Kong

Phone: (852) 3698 6836

Email: Enquiry@chinastock.com.hk